2. Annual Meetings
  3. APRSAF-21
  4. Registration/Travel info



For inquiries, please contact at aprsaf21aprsaf.org


Online registration for APRSAF-21 is now open at the following URL address:


Kindly note that the deadline for online registration is Friday, October 31, 2014.


It is important for the participants from overseas to check their visa requirements for entering Japan. It is strongly recommended that you contact, as soon as you can, the Embassy or Consulate of Japan in your country to ascertain whether or not you require a visa and to check details of visa requirements, if any. Please note that it may take a few weeks, in some cases more than a month, to obtain a visa following the submission of visa application. Before applying for the Visa, please make sure that you have a passport which will remain valid during the period of your stay.

Guide to Japanese Visas
Japanese Embassies and Consulates Websites:
Exemption of Entry Visa To Japan:

If you require any document from the organizers for visa application purpose, please contact APRSAF-21 Secretariat at “aprsaf21aprsaf.org” and indicate (1) your registration number, (2) what document(s) you need, and (3) provide necessary information to issue the document(s).

Please note that any cost involved in obtaining the visa should be borne by the participant.
Should you have any inquiries, please contact:
APRSAF Secretariat
E-mail: aprsaf21aprsaf.org FAX: +81-3-5209-3208


APRSAF participants can take advantage of special rates at following hotels.

  Accommodation Name Rate for Single room/ night Access
1 Hotel Nikko Tokyo JPY 28,280- 1 minute walk from Daiba Station of Yurikamome line
2 GRAND PACIFIC LE DAIBA JPY 20,720- 1 minute walk from Daiba Station of Yurikamome line
3 Tokyo Bay Ariake Washington Hotel JPY 10,260- 3 minute walk from Kokusaitenjijyo Station or Ariake Station of Yurikamome line
4 Hotel Sunroute Ariake JPY 10,044- 3 minute walk from Kokusaitenjijyo Seimon Mae Station of Yurikamome line
5 Viainn Tokyo Oimachi
(Japanese page)
JPY 9,300- 2 minute walk from Oimachi Station of JR line
6 Route-Inn Hotel Shinagawa Oimachi JPY 8,700- 5 minute walk from JR Oimachi station or Rinkai Line Oimachi Station

For reservation with the special rate, please access following website, after completing APRSAF registration;

Please note that each participant is responsible for making or cancelling room reservation. The APRSAF-21 Secretariat cannot take any responsibility associated with your room reservation. Exact locations of each hotel can be found in the attached Hotel Map (Appendix-C).

International and Local Transportation

Please note that the participants are responsible for making arrangements and covering the cost for their international travel to and from Japan as well as for the local transportation, including between the airport and the hotel or between the venue of the APRSAF-21 and any other hotel. Local transportation will not be provided by the co-organizers.

Information on the access from/to Narita International Airport and Haneda Airport is available on the following website:

Narita International Airport: http://www.narita-airport.jp/en/access/index.html
Haneda Airport: http://www.haneda-airport.jp/inter/en/access/


Participants are highly recommended to arrange for their own overseas travel insurance. The organizers of the APRSAF-21 are unable to take any responsibility for making arrangements or covering the cost that might be incurred in association with any possible accident, injury and illness.